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It is important to plan for the arrival of a new registrar so that they feel safe, welcome, and ready to start on their first day. It is a complex undertaking with many forms and templates to be completed.
GPSA has developed an easy timeline and checklist for practice managers and supervisors, Before the Registrar Starts, which outlines the key tasks that need to be performed, alongside the supporting resources, from 2-3 months before a new registrar starts through to their fourth week in-practice.
Amongst all of the paperwork, it is also prudent to prepare your practice for the arrival of new learners by establishing a comprehensively structured, best practice learning environment.
For further details on preparing your practice and the learning environment, click the buttons below:
Below are key tasks to perform 2-3 months before a registrar starts:
![]() | Employment contract | ![]() |
![]() | TEMPLATE: GP Position Description | ![]() |
![]() | National Terms and Conditions for the Employment of Registrars (NTCER) | ![]() |
![]() | Fair Work information statement | ![]() |
![]() | Superannuation standard choice form | ![]() |
![]() | Tax File number declaration | ![]() |
![]() | Personnel Form (Bank details, next of kin, address, etc.) |
![]() | Online claiming provider agreement (HW027) | ![]() |
![]() | Provider registration for Electronic Funds Transfer payments (HW029) | ![]() |
![]() | Bank account details for Online Claiming (HW052) | ![]() |
![]() | General practitioner 90 day pay doctor cheque scheme (HW074) | ![]() |
![]() | Practice Incentives individual general practitioner, nurse practitioner or health professional details (IP003) | ![]() |
![]() | Practice Incentives change of practice details (IP005) | ![]() |
![]() | General Practitioner Aged Care Access Incentive Payment banking details form (IP011) | ![]() |
Below are key tasks to perform one month before a registrar starts:
Below are key tasks to perform 1 week before a registrar starts:
Below are key tasks to perform on the first day your registrar starts:
![]() | Orientation checklist | ![]() |
Below are key tasks to perform by the fourth week of a new registrar starting:
![]() | GUIDE: GPSA Planning Learning Guide | ![]() |
![]() | GPSA Registrar 4R Learning Needs Self-Assessment Tool | ![]() |
![]() | GUIDE: GPSA Practice-based Teaching Guide | ![]() |
![]() | GPSA Teaching Plans | ![]() |
![]() | TEMPLATE: GPSA Random Case Analysis Template | ![]() |
![]() | TEMPLATE: GPSA ‘Call for Help’ List | ![]() |
![]() | TEMPLATE: GPSA Monthly Meeting and Pastoral Care discussion template | ![]() |
![]() | GUIDE: GPSA Guide to Giving Effective Feedback | ![]() |
![]() | GUIDE: GPSA Guide to Bullying and Harassment: Pursuing Zero Tolerance | ![]() |
Date reviewed: 02 November 2023
Please note that while reasonable care is taken to provide accurate information at the time of creation, we frequently update content and links as needed. If you identify any inconsistencies or broken links, please let us know by email.
GPTA Ltd t/as GP Supervision Australia
PO Box 787 Gisborne Vic 3437
Level 40/140 William Street Melbourne Vic 3000